Corporate Services Officer with British Embassy Phnom Penh
Job Category Foreign and Commonwealth Office (Operations and Corporate Services)Job Subcategory FinanceJob Description (Roles and Responsibilities)
The British Embassy, Phnom Penh is looking to appoint a Corporate Services Officer. This is a key role requiring the holder to manage the Embassy’s finances, regularly brief the Corporate Services Manager and maybe require to act as back up IT officer. The jobholder will work with all the internal Embassy teams and on day to day basis, contacting colleagues in the UK and our hub in Manila, reporting to the Corporate Services Officer.
Imprest Management and Procurement (30%)
- Lead on supplier management and minimising the use of cash transactions.
- Meeting the Embassy’s Financial Performance Compliance targets by ensuring all Embassy staff follows correct finance processes.
- Manage office petty cash and authorise bills and claims and act as back-up cashier.
- Identifying ways to make services more efficient and cost-effective ensuring compliance with FCO standards.
Property Maintenance (20%)
- Manage the Embassy’s estates maintenance programme, scheduling work effectively, and ensuring contracted work has been completed to a satisfactory standard.
- Management of contracts for outsourced cleaning and gardening services for high performance.
- Conduct monthly testing of emergency lights, fire alarms and check fire extinguishers.
- Manage property inventory, maintaining post’s Pyramid account.
Health & Safety (30%)
- Lead on uphold health & safety requirement for Embassy Office and residential properties to comply with local and UK Standards.
- H&S in liaison with Corporate Services Manager (CSM) contact weekly alarm test.
- Communicate with Regional Technical Works Supervisor (RTWS) for updated information and guidance of health and safety.
Administration and protocol (20%)
- Assist with arrangements for official visitors to post, including VIPs.
- Lead on some aspects of the Embassy’s administration and procurement including arranging protocol requirements for Diplomatic officers and long term Embassy visitors.
- Act as back up officer on IT support.
Essential qualifications, skills and experience
- At least 3 years of relevant work experience, preferably in an international organisation.
- Proficient in MS Office suite and web applications, with interest and aptitude to manage IT systems (training on our system will be provided).
- Excellent organisation skills, able to manage time and tasks to deadlines.
- Proven record of delivering results, including accuracy and attention to details.
- Excellent written and spoken communication skills in English and Khmer. Confident in communicating with diverse contacts in country, across the region, and the UK.
- Strong customer focus, initiative, and problem-solving skills. Able to work with contacts and colleagues at all levels and in various locations through different channels.
- Holds a valid passport with no adverse immigration history.
Desirable qualifications, skills and experience
- Holds a valid driving license
Required competencies Making Effective Decisions, Leading and Communicating, Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Delivering at PaceApplication deadline 31 October 2019Grade A2 (L)Type of Position Full-time, PermanentWorking hours per week 35Region Asia PacificCountry/Territory CambodiaLocation (City) Phnom PenhType of Post British EmbassyNumber of vacancies 1Starting monthly salary (USD) 951Start Date 16 December 2019Other benefits and conditions of employment
The British Embassy offers a competitive remuneration package, including salary and benefits, leave entitlement, and training opportunities.We offer a salary starting from USD $951 per month , great terms and conditions and working environment, together with specialist overseas training.
We also offer 18 days of leave entitlement per annum in pro rata.
Staff recruited locally by the British Embassy Phnom Penh is subject to Terms and Conditions of Service according to local employment law.
Employment offers are subject to the successful clearance of pre-employment and security checks.
You must be eligible to work in Cambodia. No accommodation or relocation expenses are payable in connection with this position.
lf you are planning to relocate for this position, please ensure that you have thoroughly investigated living and working in Phnom Penh and all related costs before submitting your application.
All applications must be received before 11:55PM (Phnom Penh local time) on 31 October 2019.