Project Assistant with UNDP in Cambodia
| Area of Work: Environment&Disaster Reduction |
| Summary of Key Functions:The Project Assistant will be under direct supervision of and reports the progress of work to the Technical Specialist and will work closely with Project management unit Secretariat. The Project Assistant will perform the following 3 key functions:Ensure effective and high-quality support to the project administrative and financial management;Effective support to the project implementation;Provision of inputs to the project report. 1. Ensure effective and high-quality support on project administrative and financial management:Contribute to day-to-day support to the project implementation and ensuring conformity to expected results, outputs, objectives and work-plans;Ensure effective local purchases in line with UNDP procurement procedures;Maintain project accounts;Establish and maintain the electronic and physical filing system for project documentation and communication;Prepare and update proper project documentation/records and ensure that the documents are prepared and ready for audit;Manage cash reserves of the project;Ensure effective management of financial and administrative aspects of project assets and financial resources to meet satisfactory outcomes of the annual audit of the project;Provide support in preparing quarterly and annual financial reports. 2. Effective support to the project implementation:Participate in day-to-day activities relating to project implementation and provide assistance to the Technical Specialists;Facilitate day-to-day communication with project partners;Prepare budget for workshops and meetings;Arrange for travel for project staffs and meeting participants;Assist the Technical Specialists and technical project team to organize stakeholder meetings and project board meetings, and preparing minutes of meetings and distributing them to participants and maintaining the day-to-day records of project implementation;Facilitate the organization for workshops, and training projects;Make arrangement and prepare the necessary documentation for all payments for activities under the project;Prepare the requisite accountabilities for the project funds (prepare cash advance statements and quarterly expenditure accounts);Prepare work plans and budgets for all project activities;Compile the financial documentation to be submitted regularly;Ensure proper records and filing of the project;Liaise very closely with the UNDP project assistants/associates to ensure the effectiveness of administrative and financial management in accordance with UNDP rules and regulations;Maintain the registers for inventory of non-expendable equipment and ensuring that the equipment is safe and in proper working conditions. 3. Provision of inputs to the project report:Provide support to the preparation and distribution of project reports and publications;Assist the Technical Specialists in preparing reports for the project board or UNDP as required. Check here at official website for more detail |