Administrative Officer with JICA Cambodia
The deadline of submission of application documents: at noon of November 15, 2021)
Japan International Cooperation Agency (JICA), an executing agency of Japanese Official Development Assistance (ODA), opened its representative office in Cambodia in 1993. Since then, JICA has been working together with the people of Cambodia focusing on capacity development and infrastructure development that will enable developing countries to pursue their sustainable socio-economic development through Technical Cooperation, ODA Loan and Grant Aid.
The newly recruited staff will work as an administrative officer. The staff is assumed to be assigned to general affairs section.
(1). Main Duties and Responsibilities
1. To engage in security and safety management for JICA staffs, experts, volunteers and persons concerned.
2. To collect and analyze information related to current political and social situation and general crime in cooperation with JICA security advisor.
3. To engage in office management such as maintenance of official car, electricity, water, telephone, other facilities and management of drivers.
4. To support a JICA health advisor by collecting necessary information and data, arranging the site survey of hospitals and other facilities in Phnom Penh and Provinces and accompanying the advisor for the survey.
5. To procure and maintain office equipment and necessary services.
6. To engage in other administrative works as instructed.
(2). Requirements (Qualifications and Experience)
1. University degree. Advanced degree would be of an advantage.
2. Native tongue in Khmer and excellent speaking, reading and writing ability in English.
3. Minimum 5 (five) years of professional experience directly working at the administrative department/section in international organization or private company.
4. Experience working in or with relevant ministries/international organization would be of an advantage.
5. Long-term carrier vision as a JICA staff for more than 5 (five) years.
6. Cambodian national
(3). Competencies required
1. Ability to work independently with a minimum supervision as well as ability to work as a team.
2. Sufficient ability to read and summarize the relevant documents such as announcements, reports issued by government or relevant donor parties.
3. Strong commitment and competency to create and strengthen the relationships and communicate with various stakeholder.
4. Proficiency with relevant computer programs (internet, email, Microsoft Word, Excel, Power Point)
5. Strong commitment to learn and improve, especially JICA’s regulation on accounting and procurement
6. Experience/Expertise of the administrative field would be a great advantage.
(4). Working Information
1. Work location: JICA Cambodia Office (6th, 7th, 8th Floors, Building #61-64, Preah Norodom Blvd., Phnom Penh) with occasional travels to the provinces and foreign countries.
2. Basic working hours: From 8:00 to 17:00 (lunch time is from 12:00 to 14:00), from Monday to Friday except national holiday.
(5). Submission of Applications
1. Applicants shall send the documents below to Ms. Hirai. Rina, JICA Cambodia Office via e-mail to Hirai.Rina@jica.go.jp.
2. Only short listed candidates will receive acknowledgements. All applications are treated with strict confidentiality.
3. The deadline of submission of application documents: at noon of November 15, 2021
(1) Cover Letter with the reasons of applying to the position
(2) Curriculum Vitae with photo
Please write the following items on curriculum vitae:
• Personal data : Name, Date of birth (Age), Civil status, Present address, Mobile phone number, E-mail address
• Language and skill: Language, Computer skill and other qualification/skill
• Educational background (domestic and overseas): School/University name, Degree, Major
• Working experience: Company/Organization name, Period, Position, Role/Responsibility
• Your Advantage and others
• Expected monthly salary (US$)
Note: Certification of degrees, languages, skills etc. are required for the interview of short listed candidates.
(3) 2 (Two) Recommendation Letters by your previous employer, teacher etc.
(6). Time Frame
1. Starting date: The early December, 2021.(Negotiable)
2. Initial contract term: For 6 (six) months from the date of commencement with a possible extension, given satisfactory performance and workload demand.
3. A probationary period: For 3 (three) months from the day of recruitment.